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Systematic management and conservation of public records as a part of National Cultural Heritage.


Implementation of the National Archives Act No. 48 of 1973 and its subsequent amendments and preparing rules and regulations relating to the accrual of Public Records and unique Private Collections as permanent deposits. Management and Preservation of traditional (Palm leaf and Papers) and non-traditional (Digital) government records basing on relevant stipulated rules and regulations. Receive Newspapers and Publications for legal deposit in terms of the relevant laws, making facilities to retrieve information from its holdings for use by the government for its administrative processes and for research purposes by the public

Objectives and Functions

The Objectives & Functions set out in the National Archives Act No.48 of 1973 and National Archives (Amendment) Act No.30 of 1981

  1. Ensue official custody and physical safety of public records.
  2. To make them available for reference and study.
  3. To conduct record surveys in Public Institutions.
  4. Serve as the legal depository for Newspapers and Publications printed in the Island.
  5. Conduct training workshops in Records Management and conservation.
  6. Implement the Printing Presses, Printers and Publishers and Newspaper Ordinances.
  7. Preserve and Indexing of the private collections deposited in the   Department.
  8. Conservation of records at religious institutions

Legislations & Regulations


  1. National Archives Act No.48 of 1973
  2. National Archives (Amendment) Act No. 30 of 1981
  3. Ordinances
    1. Printing Presses Ordinance No.16 of 1902  (Cap. 373) and its’ Amendments
    2. Printers and Publishers Ordinance No.01 of 1885 (Cap.375) and its’ Amendments
    3. Newspapers Ordinance No.5 of 1839 (Cap. 376) and its’ Amendments


  1. Public access to Public records,
    Government Gazette No. 15 of 15.12.1978.
  2. Public access to Commission records
    Government Gazette No. 74 of 02.01.1980.
  3. Disposal action for Judicial (Court) records
    Government Gazette No. 21 of 26.01.1979.
  4. Disposal of Kachcheri records
    Government Gazette No. 99 of 25.07.1980.
  5. Disposal of Housekeeping/Ephemeral records in Public Institutions,
    Government Gazette No. 313 of 31.08.1984.
  6. Administrative Regulation on disposal of records Chapter 28 Sections 9:1- 9:8 of the Establishment Code.
  7. Public Administration circular on preservation preparing of schedules of Government records No 25/2008 of 17. 12.2008.
  8. Search Room Rules of the National Archives.

Last Updated on Friday, 07 October 2016 08:03  


Registered Books, Magazines,
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Gives brief description on certain record groups

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Thombu Index

Detailed references to Tombos or the land registers first compiled by the Portuguese and later improved by the Dutch

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Last Update: 02-02-2021.